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WDDOA FALL 2022 GENERAL BUSINESS MEMBERSHIP MEETING INFORMATION

By Staff, 06/13/22, 11:45PM CDT

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REGISTRATION IS NOW OPEN FOR THE WDDOA GBM!

THE WDDOA FALL GENERAL BUSINESS MEMBERSHIP MEETING WILL BE HELD ON THURSDAY, JULY 14, 2022 VIA WEBINAR. THIS IS A MANDATORY MEETING FOR ALL NEW U11 TEAMS AND PRE-QUALIFIED U12-U19 TEAMS PARTICIPATING IN THE FRONTIER CONFERENCE / STATE CLASSIC LEAGUE / WDDOA FLIGHTS: PRIME, CHALLENGER, & ALPHA.

This is a mandatory meeting, and there must be a representative (age 18 or older), or their valid proxy,  in attendance from each NEW U11 team & each PRE-QUALIFIED U12-U19 team participating in the Frontier Conference / State Classic League / WDDOA Flights (Prime, Challenger, & Alpha) in the 2022-2023 seasonal year. 

Meeting Date: Thursday, July 14, 2022 

Meeting Location: Webinar (Registration Required NO LATER THAN Thursday, July 14, 2022 12:00pm) This meeting is for New U11 Teams & U12-U19 Pre-Qualified Teams. 

Meeting Time: 7:00pm to 8:00pm 

This meeting will provide essential information to help teams navigate the 2022-2023 seasonal year. Although the Team Manager's attendance is strongly preferred since pre-season information specific to team managers will be reviewed, another individual from the team/club (coach, parent, club official) may directly, or by valid proxy, represent the team for the meeting.

One vote is allowed per team. A $250.00 non-attendance fine will be assessed to any new U11 team or pre-qualified U12-U19 team not correctly represented. Teams not in attendance must pay their fine ON or BEFORE August 12, 2022 or the team may be removed from the schedule. Please remember...TEAM REPRESENTATIVES (OR THEIR VALID PROXY) MUST BE 18 YRS OR OLDER. 


REGISTRATION INFORMATION

PLEASE TAKE A MOMENT TO READ THROUGH ALL THE INFORMATION BEFORE CLICKING THE "CLICK HERE TO REGISTER" BUTTON.

  • Register for the webinar by filling out the registration form no later than Thursday, July 14, 2022 12:00PM. Returning team managers will be sent this registration link via email on Thursday, June 16th, by 5pm. Team Managers or Team Representatives can also click on the link below to register.

Once Registered: 

  • Registrants will be directed to a "Thank You for Registering" page, confirming that your information has been submitted and is PENDING approval from WDDOA.
  • Registrations will be processed manually by WDDOA within 48 hours of submission. This is NOT an automated process, so please do not anticipate an immediate email response to your form submission.

Once Processed: 

  • Each registrant will receive a system-generated email which will include options/instructions on how to join the webinar being held on Thursday, July 14, 2022.  

Please use the links below to register for the meeting: 

Registration Deadline: Thursday, July 14, 2022 12:00pm

THE PREFERRED METHOD OF ATTENDANCE IS VIA COMPUTER! However, if you cannot join via computer, please take a moment to download the GoToWebinar App from the Apple or Google store. This is a free download.  

GoToWebinar App: Google Play GoToWebinar App: Apple Store

 


TEAMS REPRESENTED BY PROXY: 

For the purpose of representation, a Coach, Team Manager, or Club Official may temporarily transfer (by proxy) the voting power/authority of their team(s) to another individual.

  • 1.4.8  Proxy.  Votes to which a member team is entitled may be cast by proxy. To be valid, a proxy must be in writing, signed, and dated by the coach or club official of the member team, and designate by name the individual who is entitled to exercise the proxy. It must be presented to the WDDOA Office a minimum of twenty-four (24) hours before the meeting at which it will be utilized. The proxy will be valid for the meeting immediately after the date of the proxy. A proxy may not be cast for a member team which is not in good standing. Votes cast by proxy do fulfill the requirements for attendance. An individual may hold a valid proxy for up to five (5) member teams.
TO SUBMIT: 
Fill Out & Sign the Appropriate WDDOA Proxy Form (pdf format) Below
Fill Out the Online WDDOA Meeting Declaration Form AND Upload the Completed WDDOA Proxy Form (pdf format) 

PROXY SUBMITTED BY TEAM: 
A Coach or Team Manager may assign (by proxy) the voting power of their member team to another individual. 
 
To be valid, an individual proxy MUST be submitted and signed by the coach/team manager of the member team.
 
SUBMISSION DEADLINE: Tues, July 12, 2022 12:00pm

For easiest (best) PROXY Form execution, use Adobe Acrobat to open and electronically sign Proxy Forms:

CLICK HERE to download your FREE Adobe Acrobat Reader DC if you don't have it.

  1. OPEN Proxy Form in Adobe Acrobat
  2. CLICK "Fill & Sign" to complete form
  3. SAVE as an Adobe pdf file

The form is then ready for UPLOAD!

PROXY SUBMITTED BY CLUB: 

A Club, on behalf of a Coach or Team Manager, may assign (by proxy) the voting power of the member team(s) to an individual. 

To be valid, a multiple team proxy MUST be submitted and signed by the club official on behalf of the coach/team manager of the member team.

SUBMISSION DEADLINE: Tues, July 12, 2022 12:00pm

For easiest (best) PROXY Form execution, use Adobe Acrobat to open and electronically sign Proxy Forms:

CLICK HERE to download your FREE Adobe Acrobat Reader DC if you don't have it.

  1. OPEN Proxy Form in Adobe Acrobat
  2. CLICK "Fill & Sign" to complete form
  3. SAVE as an Adobe pdf file

The form is then ready for UPLOAD!


ELECTION OF OFFICERS (Positions Up For Election)
APPROVED LIST OF CANDIDATES (per Nomination Committee)
President
Joe Payton
Secretary
Dora Boyle
Commissioner of Referees
John Jones
 
If you are interested in running for a position listed above, please contact WDDOA no later than 12:00 pm (noon) Wednesday, July 13th, so your name can be considered for the ballot. Please Note: During the Governing Board Meeting, nominations can also be made from the floor, prior to the elections, with the provision that the person(s) nominated are present at the meeting and affirm their willingness to serve if elected.